So you will clearly see tasks that are due today, likely noting them quite early in the day. And you will be checking your Opportunity Now list at least once a day hopefully in the morning. Using the rules in MYN and 1MTD, you will be checking your Critical Now list as often as every hour. In 1MTD and MYN you don’t need task remindersĪnd using task reminders just doesn’t make sense in MYN and 1MTD anyway, for one major reason: if you are using the system correctly they are not needed. Soon you get in the habit of immediately dismissing or snoozing all task reminders and they become useless. And then when it pops up later, you are likely to be focused on some other activity again and ignore it again. Because of that, you will usually ignore the reminder, either dismissing it or snoozing it to later. If you use a task reminder and the reminder pops up, you will likely be focused on some other activity that is more appropriate at that point-and the reminder feels like an interruption. Like above, task reminders are appointments for things that in reality have no appointed time. So use the tasks list for this instead, set aside time to work tasks in general, and just work tasks in priority order.Īnd this helps explain why reminders on tasks don’t work. The result is you will be endlessly skipping scheduled tasks and as a result, you’ll often be dropping them. You’ll find that when their time comes, since each task is not really due at the scheduled time, you’ll just keep working on something else you are focused on or you’ll favor something else that seems more urgent in the moment. If you try to schedule tasks like this on your calendar, then you will be scheduling them at arbitrary times that have no teeth. Why? Because such tasks have no appointed time.
The task list is a much better place to list tasks that you will work on when you can-working off a list is ideal for that. In contrast, if a today-deadline task can be done at any time today, then put it on your task list don’t schedule it on the calendar.
There is no confusion about whether you need to act when they pop-up or not for example if it is that phone call, and the agreed-to time is upon you, you must make the call-no question.īut don’t set arbitrary task appointments Why? Because they pop up just before the event is due. Then, any time you create an appointment, using Outlook’s appointment reminders is perfectly fine. A good example is a phone call that must be made at a certain time-put it on your calendar. So in this post, I want to tell you a little bit more about why I think using reminders on tasks in Outlook is wrong.įirst of all, remember that the recommendations of the 1MTD and MYN systems state this: if a task must be done at a certain time of day, then make an appointment out of it-put it on your calendar don’t rely on the task list. People question me on that, wondering if I am really sure. If you’ve read my books, or taken my classes, then you know that I do not recommend you use the Outlook reminder feature on Outlook tasks, even when the tasks have a future deadline.
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